Privacy Policy
ARJONIS handles information about candidates and the customers who hire them. This policy explains what we collect, why, how long we keep it, and the choices you have.
ARJONIS Private Limited operates a candidate sourcing and screening platform. Because our product processes personal data about job candidates on behalf of hiring customers, we treat that data as the core of this policy, not an afterthought.
Who we are
ARJONIS Private Limited provides the ARJONIS sourcing engine, which sources, ranks, and helps recruiters reach out to candidates for open roles. In most cases a hiring customer is the controller of candidate data and ARJONIS acts as a processor carrying out the sourcing and screening on their instruction.
Information we collect
Candidate information
To source and rank candidates we process professional information such as name, contact details, work history, skills, and other details available from job boards and profile databases that are relevant to a role.
Customer account information
When a recruiter or company signs up, we collect the name, work email, and company provided at signup, along with the roles they run through the platform.
Usage information
We collect limited technical and usage information needed to operate the service securely and to measure pipeline performance such as time-to-shortlist and source quality.
How we use information
- To source candidates against a role's actual requirements.
- To screen and rank candidates by fit, and to show the reasoning behind each ranking.
- To draft outreach that a recruiter reviews before it is sent.
- To coordinate interview scheduling between candidates and hiring teams.
- To provide pipeline analytics and to operate, secure, and improve the service.
The legal basis for processing
We process candidate data to pursue the legitimate interest of matching qualified people to open roles, and on the instruction of the hiring customer responsible for a search. We process customer account data to provide the service under our agreement with that customer.
Automated ranking and human judgment
ARJONIS ranks candidates and shows the reasoning behind every placement. The fit score is a decision-support tool, not an automatic decision. Hiring choices remain with the recruiter and the hiring team, and every ranking can be reviewed and questioned.
Sharing information
Candidate data is made available to the hiring customer running the relevant search and is not sold or shared across unrelated customers. We use a small number of infrastructure and email delivery providers to run the service, and they may process data only as needed to provide their function to us.
Retention
We keep candidate data for as long as the associated search requires it, after which it is removed. Customer account data is kept for the life of the account. Retention tracks the work being done rather than an open-ended archive.
Security
Data is encrypted in transit and at rest, and access is scoped to what a given task and account require. Our approach is described further on the Security page.
Your rights
Depending on where you are, you may have rights to access, correct, or request deletion of personal data we hold, or to object to certain processing. Candidates whose data was sourced for a customer's role can also raise a request, and we will route it to the responsible customer where they are the controller.
Contacting us about privacy
For any privacy request or question, reach us through the Contact page. Our registered office details are listed there.